Monthly Timesheet Template
This spreadsheet was designed for tracking hours worked on specific projects and tasks by an individual employee. It is based on our weekly timecard template, but made for tracking 4- or 5-week months. If you are looking for a monthly time sheet that lets you input clock-in/clock-out times (but with no project or task tracking), you can find one on our original free timesheet template page. See below for more information and ideas about how to customize this spreadsheet.
Monthly Timesheetfor Excel and Google Sheets
Download⤓ Excel (.xlsx)
License: Private Use (not for distribution or resale)
"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer
Customizing the Timesheet
The main thing you need to know when customizing the spreadsheet is that formulas are used only for the date labels and hour totals. This means that most of the labels and text in the spreadsheet can be changed.
4-Week vs. 5-Week Months:
Even though this is a monthly time sheet, it was designed for tracking hours on a weekly basis. This means that the first week may contain a few days from a prior month. Some months will have 4 weeks and others will have 5. You can temporarily hide columns at the end of the month if the week is incomplete or you are tracking a 4-week month instead of a 5-week month.
Regular vs. Overtime Hours:
If you do not need to track regular vs. overtime hours, you can delete these two rows from the worksheet.
If the policies in your business do not require signatures on timesheets, you can easily delete these rows from the bottom of the worksheet.
Print or Create a PDF:
This time sheet was designed to be printed, signed, and then given to a manager. Excel 2010 and later also give you the option of saving the worksheet as a PDF. You could use that option to save as a PDF and email the PDF to your manager.
The bottom rows of the timesheet show placeholders for hours allocated to holidays, vacation, leave, etc. You don't have to use these rows. You can delete them or change the description in the Project column as needed.
Rounding Hours to Specific Increments:
There is nothing in the spreadsheet to restrict how a person enters fractional hours. For example, if they enter 2.12567, that is how the value is stored, though the number might be displayed as 2.13. If your policy is to round to the nearest half hour or 15 minutes, you can edit the note below the timesheet to remind people about that. The formulas in the spreadsheet are not rounding, even though displayed value might LOOK like it has been rounded.
How to Use a Timesheet Template in Your Business - Share your experience and give feedback.