Timesheet Template for Excel
This professionally designed timesheet template is a simple and free time tracking solution for new businesses. There is no need to make your own timesheet or install and learn new time-tracking software. You can download our free timesheet for Excel, OpenOffice or Google Sheets. You can create an effective online time sheet solution by privately sharing a timesheet with your employees via OneDrive, Google Drive, DropBox, etc.
This specific timesheet template is ideal for companies that need to report hours worked, but don't need to report clock in/out times. To record time in/out and have Excel calculate hours worked, try our Time Sheet with Breaks or the Timecard Calculator. To keep track of hours worked on specific projects, try the Timecard template. If you want your employees to use printable time sheets, you will find that all our templates can be used to print blank forms.
Excel Timesheet Templatefor Excel, OpenOffice, and Google Sheets
How to Use a Timesheet Template
- Customize the template with your company, employee, and pay rate information
- Print, email or share the file with your employees
- Have the employees fill out the timesheet on a daily basis
- Develop a procedure for reporting and recording completed timesheets
Customizing the Timesheet
This template contains 4 different versions of the time sheet, each on a separate worksheet tab. There is a weekly version and a biweekly version, each with two options for recording hours. You can either record hours as decimal values or use the [h]:mm format. Pick the worksheet you want to use and remove the worksheets you don't need.
Overtime Hours: You can assign a separate pay rate for regular hours and overtime hours. You may want to add custom notes to the timesheet to explain policies for overtime, vacation, etc.
Optional Rate & Pay Information: If you only need to keep track of hours, you may simply delete the rows that contain the rate and pay information.
How to Use a Timesheet Template in Your Business - Share your experience and give feedback.
Printed vs electronic methods for time tracking
You can easily print this timesheet for employees to fill out by hand, but it can also be used as an electronic timesheet. An electronic timesheet is a time tracking solution that uses software to track and report time. If card-swipe time clocks are not used, an employee might log into a website to enter their time.
The main advantages of using an electronic or online solution for time tracking are: 1) timesheets can be easily accessed by both the employer and employee, 2) the electronic timesheet handles all the time and pay calculations, 3) employees may work remotely, 4) the payroll process is streamlined.
How to use the Timesheet Template as an Online Solution
- Place the timesheet template in a privately shared network location (Google Drive, OneDrive, DropBox, SharePoint, etc.)
- Share the file with your employee (Share files on Google Drive, Share files on OneDrive)
- Have your employee update the spreadsheet throughout the week
- Save a printed and/or electronic copy of completed time sheets
Note: It is a violation of copyright to share the template publicly or to add a copy to a public template gallery, but sharing it with an employee is allowed.
For Employers/Managers: The system you use to report and record the hours is up to you. It could involve printing a copy of the spreadsheet or having the employee export a copy of the completed document and email it to you. Or, you could simply log into Google Sheets, look at the completed documents, and record the hours in your payroll spreadsheet. The procedure I use is to save a copy (exported to an Excel file that I save on my computer), and then clear out the hours and update the date in the Week Of field. That is the signal to the employee that the document is ready to be updated for the next pay period.
Other Free Excel Timesheet Templates
Timesheet Software for Multiple Employees and/or Projects
An employer normally needs to keep track of the hours worked for multiple employees. One of the simple (and free) ways to do that is to use our Payroll Spreadsheet along with one of our time sheets. In addition to storing the employee payroll information, the register will let you record the hours worked by each employee for each pay period.