With a wide variety of meetings ranging from informal to formal, our Meeting Minutes Templates are a great place to start. Choose the template that best fits the needs of your organization. One template focuses on following the formal Roberts Rules of Order. The others are more general and focused on the common items you'll want to keep a record of.


Meeting Minutes Templates

The Vertex42 meeting minutes templates can be downloaded for free, but you will be subject to the license agreement below. Each of these templates is theme-enabled, meaning that you can go to Page Layout > Themes and choose a new color scheme or font combination.

License: Private Use
Required: Microsoft Word® 2007 or later

Formal Meeting Minutes Template using Robert's Rules

Formal Meeting Minutes Template

This version includes elements called for in the 11th edition of Robert's Rules of Order [1]. The manual is widely used to govern the meetings and interactions of parliamentary organizations. This template makes it easy to include all the information that should be preserved for each meeting. See the tips below for more information about using this template.

Download for Word (.docx)

Preview of the Basic Meeting Minutes Template

Basic Meeting Minutes Template

If your meetings are not as formal or you are just looking for a simple tool for taking minutes, this template is a good place to start. It does not include any special table-based formatting, so it is easy to customize to meet your specific needs.

Download for Word (.docx)

Preview of the Detailed Meeting Minutes Template - Table Format

Detailed Meeting Minutes Template

If you want to keep track of more details about your meeting, this version allows you to fill in the essential information while keeping it well-organized, using a table-based layout.

Download for Word (.docx)

Tips for Keeping Minutes Using Robert's Rules

  • Typically, the secretary keeps the minutes as a record of what was done at each meeting. In each meeting, the previous meeting's minutes are approved (and corrected, if necessary). Then they are added to the organization's Minutes binder, to maintain a record of what was done at each meeting.
  • If a motion is adopted through a roll-call vote, you can list the names of each person who voted for and against the motion (rather than totaling the number of yea's and nay's). (According to RONR [1], p. 470, ll. 29-32).
  • The secretary signs and dates the Minutes when they are approved at the next meeting. (According to RONR (11th ed.), p. 474, ll. 28-35)
  • Minutes that will be published will often include more detail, such as a summary of the statements by each person who speaks on either side of an issue. (According to RONR [1], p. 475, ll. 27-34)

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