Schools, clubs, businesses, or other organizations that want to create and publish a yearly schedule of events can use this template to list dates and event descriptions with the dates highlighted on mini monthly calendars. The schedule can then be converted to a PDF to be shared with others.

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Yearly Schedule of Events

for Excel
Yearly Schedule of Events
Screenshots: 1
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Version: Excel 2003 or later

Template Details

License: Private Use
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Description

Unlike many of my other yearly calendars that just display dates, this template lets you list short descriptions of events. This is a popular format for schools, clubs, and other organizations.

Event Types (optional): You can define up to three different types of events to highlight with different colors (limitation due to Excel 2003). The "Schedule2" worksheet provides an alternate way of highlighting, where all event dates are bolded in the mini calendar and you can choose up to two event types for highlighting with color.

Conditional Formatting: This template uses conditional formatting to highlight event dates in the mini calendars. You can still highlight cells by formatting the cells manually (such as graying out the weekends).

Using/Customizing the Schedule of Events Template

See the Help Worksheet: Some getting-started instructions and information about printing are included in the Help worksheet within the template.

Publishing Your Schedule of Events: Although Vertex42.com does not permit publishing this spreadsheet on the web, you may create a PDF and publish the PDF if attribution is given.

Conditional Formatting: The dates in the mini calendars can be highlighted by choosing an event type in column L. This is done via Conditional Formatting (see the help in Excel on that topic). If you don't want the events in columns J-L to be highlighted, you can remove the conditional formatting conditions for those cells.

Adding More Events - In this template, it is very easy to add more events if you run out of rows for a particular month. Just select the row (the entire row) marked "Insert new rows above this one" and right-click on the row number and select Insert.

Events Spanning Multiple Days: If you have an event that lasts more than 1 day and want to highlight the entire span in the mini calendar, the template does not do that automatically. One option is to enter the start date for the event, and then specify the duration in the event description. You can still edit the background color of the cells manually if you want to, keeping in mind that the conditional formatting will trump (override) any manual formatting.

Example Uses for the Yearly Schedule of Events

School Calendars: This template is actually a modification of my school event calendar. In the Schedule of Events template above I've added the ability to specify an event type to highlight different types of events different colors.

Birthdays and Anniversaries: This template makes it easy to add birthdays and anniversaries that can automatically update each year. In the date column, you can enter the formula =DATE(B3,theMonth,theDay), where B3 is a reference to the year. For example, if a birthday falls on the 27th of April, you would use the formula =DATE(B3,4,27)

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