Similar to our free class schedule template, this bi-weekly work schedule template allows you to quickly print a template for planning your week or organizing shift schedules. It is designed to look like the Work Week view in Microsoft Outlook. However, because it is an Excel spreadsheet, it is completely customizable.

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This work schedule template doesn't store the entries that you make into a database so that your appointments pop up as you change the work week (like Microsoft Outlook or a Google Calendar or mobile app). Instead, the purpose is to either print blank copies of the schedule to fill out by hand, or use the new simplified version that lets you make multiple copies of the schedule worksheet for planning many months into the future.

Bi-Weekly Work Schedule Template

for Excel and Google Sheets
Work Schedule Template
Screenshots: 1
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Version: Excel 2003 or later

Template Details

License: Company Use
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(not for distribution or resale)
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"No installation, no macros - just a simple spreadsheet" - by


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Description

Plan your work week using this template in Excel. With just a few clicks, you can modify the Year, Month, Week, and Start Time.

This template is particularly useful for printing a blank work schedule, or saving copies of the schedule for different work weeks (and the printing them when needed).

For planning many weeks into the future, I would recommend using the new version below.

Biweekly Work Schedule
Screenshot

New version posted 4/24/2012

New Simplified Version

When planning many weeks in advance, one of the simplest approaches is to first make copies of a blank schedule by right-clicking on the Schedule worksheet tab and selecting "Move or Copy..." You can then rename the tabs based on the week number or the date. This new download includes 3 worksheet tabs spanning 6 weeks, but you can easily add more as needed:

The benefit of using this approach over something more complicated like storing schedule items in a database is that you have complete control over the formatting of each and every worksheet. After customizing the template, save a blank copy of the worksheet. You may even want to label one of the worksheets "blank" so that you always have a blank version to copy from.

Features of the Work Schedule Template

1) Simple Controls For the Year, Month, Week, and Start Time

This template uses Excel's built-in form controls, so there are no macros that tend to make many other spreadsheets difficult to customize.

Week, Month, and Year Controls
Figure 1: Controls for Choosing Year, Month, Week, and Start Time

2) Convenient Previous and Next Month Calendars

These monthly calendars help you see at a glance what weeks you are working on.

The next-month calendar is handy for highlighting important future dates or goals after the schedule has been printed. To highlight specific dates, you can use Excel's drawings tools to circle specific dates.

Week, Month, and Year Controls
Figure 2: Monthly calendars for reference and planning.

3) Dates Included for Each Day of the Week

You could use a template that does not include the dates, but if you are going to use this template more than once, or plan to print copies for your co-workers, you can't do without the dates.

Week, Month, and Year Controls
Figure 3: Dates displayed for each day of the week.

4) Easy Printing

The work schedule template has already been set up to print to a normal letter-sized sheet of paper. However, you can customize the spreadsheet to print to other sizes and orientations (by changing column widths and font sizes and/or using Excel's page-setup to fit the spreadsheet to other sizes).

Printing a Specific Range of Cells to Any Size Paper in Excel:

  1. Go to File -> Print Area -> Set Print Area.
  2. Select the range of cells you want to print.
  3. Go to File -> Page Setup
  4. In the Page tab, select the "Fit To: " option
  5. Select print preview and change other printing options as needed.
  6. To change the paper size in the Page Setup window, press the "Options..." button and depending upon your printer, the paper size selection may be in the "Advanced..." settings.

5) Times Adjust To Accommodate YOUR Schedule

This work schedule template divides each day of the week into 30-minute intervals, starting with the hour you specify (see Figure 1). This is handy if you tend to work shifts other than the basic 8:00am-5:00pm.

Instead of Paying For This Template ...

If you like this Excel template, please just tell your friends and coworkers about it.

Other Schedule Resources

  • Work Rotation Schedule - Vertex42.com - Display your shift schedule on a yearly calendar.
  • Class Schedule Template - Vertex42.com - Download a very simple free class schedule template for Excel. It is actually just a simple spreadsheet created based upon the work schedule template format.
  • Excel Calendar - Vertex42.com - Check out our popular monthly Excel calendar. It allows you to dynamically adjust Excel's color palette and create calendars for any month and year.
  • Shift Work Scheduling - wikipedia.org - Shows some common shift schedule patterns.

 

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