Free Gift Certificate Template

Each of the gift certificate templates above contains a place to record the Certificate Number. This number must be unique to prevent someone from duplicating the gift certificate and redeeming it more than once.

It is vital that you keep a record of the gift certificates that you issue, including the Recipient's Name, Date Issued, the Amount, Expiration Date, and the unique Certificate Number. This can be done using the Gift Certificate Tracking Log spreadsheet. Larger businesses will generally have a system for printing certificates with bar codes so that they can be scanned and tracked in their database.

Another technique to help discourage copying is to always print your gift certificates in color. This won't prevent the really determined criminals from making copies, but it will help prevent the casual not-so-criminally-minded individuals from making simple photocopies.

If you choose to print a number of blank gift certificates, you only need to edit the company information and the fine print and maybe add a logo to the template.

If you are filling out pre-printed blank gift certificate by hand, use a non-washable pen (like the ones made by Uniball that you would use to write checks with).

It is probably not a good idea to edit your tracking log in front of a customer, because they would be able to see the other names, amounts, and numbers on the sheet. You might want to consider using carbon paper or creating a quick photocopy of the gift certificate so that you have a copy for yourself that you add to the tracking log later.