Business LettersTerminating an employee is never easy, whether due to the emotions or due to the legal minefield. It is vital that an employment termination be handled properly to protect your company from future litigation. A key part of the termination process is a well written termination letter. Use our free sample Employment Termination Letter Template below to help you get started. Keep reading below for a sample employment letter of termination, additional tips and links to other resources.

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Employment Termination Letter Template

Letter of Termination Template
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Nobody likes writing a letter of termination of employment (we hope). Use this template to help make this difficult situation more bearable. Simply download the template and customize it. You can find sample wording for various situations in the sample termination letters and templates below.

Cost: Free ($0.00)
License: Limited Use
Required: Microsoft Word® 2002(XP), 2003, 2007, 2010, or OpenOffice.org


Tips: How to Write an Employment Termination Letter

  • Be concise and stay on topic.
  • Use a proper business letter format – See our free Business Letter Template
  • Do your homework before beginning the termination process. A letter is only part of the process.
  • Keep it professional and respectful.
  • It may be better to show genuine concern instead of no emotion at all.
  • Don't write anything that you wouldn't want the whole world to see.
  • Be cautious and seek council from your HR or legal departments.
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Need help leaving your job on your own terms? Visit our Letter of Resignation page for free samples, tips and other resources.

Sample Termination Letters

Sample Employment Termination Letter

This is an example of an employment termination letter due to performance. Use it to help you write your own letter.

Tracy Pope
HR Director
ABC Company
123 Anywhere Street
Somewhereville, Best State 88889

January 1, 2011

Mr. Ryan Francom
456 Somewhere Road
Best Town, Best State 88888

Dear Mr. Francom:

We regret to inform you that your employment with ABC Company is hereby terminated immediately.

Despite verbal and written warnings about your performance, you have not obtained the performance objectives we set on 11/5/2009 and reviewed again on 12/10/2009. Please return your desk key and id badge to the security desk.

As part of your separation from ABC Company and per company policy, we will be providing you with two weeks’ severance pay. Please also note that all other benefits will end on the termination date including your health and dental insurance. Please contact the health insurance company directly for information on COBRA options.

Should you have any questions about your benefits or other details about your termination, please contact Mike Speth in HR at (123) 456-7890.

ABC Company wishes you the best in your future employment.

Sincerely,

[Signature]

Tracy Pope

More Termination Letter Templates

There are many sample letters of resignation in the Microsoft Office template gallery, under the category Announcement Letters. Below are links to a few of them:

More Sample Termination Letters

Additional Resources / References

  • Suggestions for Handling a Termination - allbusiness.com : This article gives good advice on the proper way to handle a termination – protecting both you and the dignity of the employee.
  • How to Fire an Employee - techrepublic.com : Additional information on how to handle terminating someone's employment.
  • Ten Steps to Firing Someone - entrepreneur.com : Describes ten steps to help you through the difficult process of letting someone go.


Sharing Our Letter of Termination Template

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http://www.vertex42.com/WordTemplates/termination-letter.html



Disclaimer: The content on this page is intended for educational use and not to be construed as legal or professional advice.

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